What is a Board Portal?

Board portals are a central repository of all information about the board which allows directors to access relevant and timely material from any place. They can prepare for meetings, manage their work and collaborate with their colleagues on projects. Board members can also be authorised to sign documents with digital signatures. This eliminates the need for expensive printing and distribution.

The implementation of a board portal allows companies to save substantial costs and resources, while enhancing efficiency and effectiveness. It is important to consider the specific needs of your organisation when choosing the best board management software. Select a vendor that provides solutions and prices that meet the requirements of your board.

Previously, boards received paper-based meeting packs via courier. It could take several days for them to be opened and accepted. A portal for boards can cut the amount of time required to a few hours and send agendas for meetings, presentations and reports as well as other materials to attendees instantly. It is also possible to disaster recovery planning hold meetings via video in the portal for board members that provides a seamless experience for directors.

It is essential that the portal chosen for board use is secure. This includes features such as encryption of data and password complexity controls as well as monitoring users’ activities to minimize the possibility of unauthorized entry. It should also be able of demonstrating that it is in compliance with industry standards such as ISO 27001 and SOC 2 certifications, and facilities that provide physical, procedural and personnel security measures.

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